Putting on a JWAC Program

1. Lead Person Responsibilities:

__ Establish contact with the speaker either directly or indirectly (e.g. thru the program committee, another board member, etc.)

__ Arrange transportation to/from Juneau and in Juneau, (airport, program, dinner, interviews, etc.) for the guest speaker (s)

__ Arrange housing including location and costs.

__ Obtain biographical data, photo, website, etc. for Frank Barthel in order to place that information on our website

__ Determine and reserve program location

__ Arrange for any program equipment needed (maps, projector, etc.)

__ Arrange for post-event dinner. Program host polls audience at the program in order to determined the number of persons wanting to attend the dinner for further discussion

__ Get speaker (s) at the program location and to dinner. (point person for speaker at the event, make introductions and announcements, accompany speaker to dinner, etc.)

__Submit bills --and instruct others to submit bills --(food, housing, transportation, etc.) to treasurer for payment or reimbursement.

2. Outreach Committee Responsibilities:

__Provide membership brochures for display at reception

__Makes sure invitation to join is made at the program

__Circulate attendance sign-up to add new people to our e mail list

__Provide a recorder or reporter for the presentation if necessary

__Get program information for the program lead

__Arrange for newspaper articles

__Public service announcements

__Schedule interviews

__Send out postcards and/or emails to members

__Produce and distribute posters

__Update the web page

__Advertise book signings.

2. Program Committee Responsibilities:

__ Select the speakers, topic and timeframes for the council’s programs with the budget set and general direction of the Board. Anyone (individual board members, JWAC members or the general public) can suggest program recommendations

__Supervise/assist/mentor Lead Persons in putting on individual programs.

4. Board Responsibilities:

Approve program yearly budget

Provide direction to the Program Committee

Assign individuals to act as Lead Persons responsible for overall logistics, management and coordination for individual programs.